Privacy Policy

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Privacy Policy

The Kolkata Society for Asian Studies ("the Society", "we", "us", "our") operates the website jrksas.org for the Journal of Kolkata Society for Asian Studies ("the Journal"). This Privacy Policy explains what information we collect from Users of this website, how we use it, and the choices you have. By using this website, you consent to the practices described in this Policy.


1. Information We Collect

We collect information in the following ways:

  • Information you provide directly — such as your name, email address, postal address, phone number, and institutional affiliation, when you submit a manuscript, contact us, subscribe to the Journal, or make a payment for an issue, volume, or Article Processing Charge (APC).
  • Manuscript-related information — the content of manuscripts, abstracts, author details, and correspondence submitted for editorial review and publication consideration, as described in our Submission Guidelines.
  • Payment-related information — when you make a payment on this website, your card, UPI, or net-banking details are collected and processed directly by our third-party payment gateway partner, not by us. We only receive confirmation of a successful or failed transaction, along with a transaction reference ID; we do not receive or store your full card or banking credentials.
  • Automatically collected information — such as your IP address, browser type, and pages visited, collected through standard server logs and, where used, essential cookies necessary for the website and payment process to function correctly. This website does not currently use third-party advertising or tracking cookies.

2. How We Use Your Information

We use the information we collect to:

  • Process manuscript submissions through our editorial and double-blind peer review workflow.
  • Communicate with authors, reviewers, and editorial board members regarding submissions, revisions, and publication decisions.
  • Process payments for issue/volume downloads, annual subscriptions, and Article Processing Charges, and to issue receipts or acceptance letters where applicable.
  • Respond to enquiries sent through our Contact Us page.
  • Maintain the security, functionality, and integrity of this website.
  • Comply with our legal and regulatory obligations, including those related to payment processing.

3. Sharing of Information

We do not sell, rent, or trade your personal information to third parties for marketing purposes. We may share information with:

  • Our payment gateway partner, solely to process transactions made on this website. Payment gateways operate under their own privacy and security policies and are independently PCI-DSS compliant.
  • Editorial board members and peer reviewers, solely for the purpose of the manuscript review process, in accordance with our double-blind peer review policy described in our Aims & Scope page.
  • Government or regulatory authorities, where required by applicable law.

4. Data Retention

We retain manuscript records, correspondence, and payment transaction references for as long as necessary to fulfil the purposes described in this Policy, including ongoing editorial, archival, and legal/accounting requirements. Published articles and associated author metadata are retained indefinitely as part of the permanent scholarly record of the Journal.


5. Data Security

We take reasonable technical and organisational measures to protect the information we hold from unauthorised access, alteration, disclosure, or destruction. Digital downloads on this website are delivered through secure, time-limited links generated only after payment has been verified. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.


6. Your Rights

You may contact us at any time to:

  • Request access to, or a copy of, the personal information we hold about you.
  • Request correction of inaccurate or incomplete information.
  • Request deletion of your personal information, subject to our legitimate need to retain certain records (for example, published article metadata, or records required for legal, accounting, or editorial-integrity purposes).
  • Withdraw consent for any optional communication from us.

To exercise any of these rights, please contact us using the details in Section 9 below.


7. Links to Other Websites

This website may contain links to third-party websites, including our payment gateway's hosted checkout page, the Society's main website, and external DOI/indexing services. We are not responsible for the privacy practices or content of these external websites, and we encourage you to review their respective privacy policies.


8. Changes to this Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal or regulatory reasons. The updated version will be posted on this page. Continued use of the website after any such changes constitutes acceptance of the revised Policy.


9. Contact Us

For any questions or requests regarding this Privacy Policy or your personal information, please contact:

The Secretary
Kolkata Society for Asian Studies,
3/25/1, R. K. Chatterjee Road,
Kolkata-700042, India

Phone: +91 9432490361
Email: ksasianstudies@gmail.com
For manuscript/editorial-related privacy queries: kspublication1@gmail.com